Location: Melbourne

Reporting to: People & Culture Director

Type: Hybrid

Part time, 12 Month Contract (Parental Leave Cover)

Salary: $85,000 prorated to 3 days

COMPANY OVERVIEW

Fresho is a fast growing tech start-up on a mission to transform the food industry for the benefit of people and the planet.

Our order management and payments software is revolutionising the way the entire industry operates - from day to day operations, to mental health and wellbeing, to food waste reduction - the impact of Fresho touches every aspect of the sector in a hugely positive way making it more efficient, enjoyable, profitable and sustainable. We work very closely with wholesale fresh food suppliers and 45,000 restaurants, cafes, hotels and other foodservice venues.

Fundamental to our culture is the belief that our people are everything. We are purposefully building our culture alongside our business to make Fresho a fun, positive and inclusive place to work for our dynamic team of Freshonauts.

Fresho has raised over $30m to date and processes almost $400m monthly through the platform with 750,000 orders going through monthly. The business is headquartered in Melbourne, Australia with offices in London, United Kingdom and Auckland, New Zealand, and customers in Australia, United Kingdom, United States, Ireland and New Zealand.

About the Role:

We’re looking for an enthusiastic and detail-oriented Executive Assistant & Office Manager to join our dynamic team inMelbourne This pivotal role is perfect for someone who thrives in a busy environment and has a passion for making everything run smoothly. You’ll provide top-tier support to our ANZ Senior Leadership Team while ensuring our office is a well-oiled machine.

This is a fantastic opportunity to work closely with senior leadership and have a real impact on the day-to-day operations of our Melbourne office. If you’re ready to take on this exciting challenge, apply today! 🚀🌟

Key Responsibilities:

Executive Support: 🗂️50% of time

• Preparation of various reports, including weekly/monthly reporting

• Preparation and coordination of internal and external presentations

• Preparation and coordination meeting agendas and minutes e.g Leadership Team meetings and sales / marketing meetings

• Assist with the creation & maintenance of articles on internal Fresho Wiki (knowledge repository) and management of Loom video library

• Arrange travel schedules, reservations, and manage expense claims for ANZ Leaders

• Arrange and manage quarterly tech team meetups

• Handle confidential documents, presentations, and other ad-hoc tasks

• Responsibilities may grow as the role progresses e.g executive calendar management, inbox management

Office Management: 🏢50% of time

• Oversee the daily operations of the Melbourne office , ensuring it runs smoothly efficiently

• Work collaboratively with your UK counterpart to ensure consistent global process

• Manage the onboarding process for new starters, including merch packs, system access and computers

• Organise staff gifts and awards and thank you gifts for suppliers

• Own and manage the #melbournehq Slack channel for the Melbourne office

• Act as the first point of contact for visitors, building management and office issues

• Ensure the office remains tidy and well-stocked

• Manage office orders e.g amenities and stationery within an agreed budget

• Coordinate couriers and deliveries

• Support other areas of the business as needed

Events & Travel: 🌍✈️

• Organise and coordinate various events, such as leadership meetings, offsites, staff activities, mid year team lunch and Christmas party

• Book travel for ANZ staff, including flights, accommodation, and car hire

📚 Your Story:

• Proven Executive Support: you’ll have 3 + years experience in high-level administrative support to senior leadership, including calendar management, meeting coordination, and communication handling.

• Proactive and Organised: You’re always one step ahead, anticipating needs before they arise

• Excellent Communicator: You handle communications with professionalism and clarity

• Detail-Oriented: Nothing escapes your notice, from scheduling to event coordination

• Confidentiality: You handle sensitive information with the utmost discretion

• Multitasker: You can manage multiple tasks and priorities without breaking a sweat

• Positive Attitude: You approach every challenge with a can-do spirit 😊

In return we’ll offer:

Everything you need to live and work well.

• Employee Share Option Plan so you can share in Fresho’s success

• LinkedIn Learning Subscription with time dedicated to growing new skills

• Mentoring programme to help you grow and exceed your potential

• Flexible working with hybrid and fully remote teams

• Procaffeinating Wednesdays where the coffee’s on us + in office coffee machines

• Weekly fresh fruit in the office

• Regular socials (with snacks and drinks of course!)

• Fresho merch so you can look sharp in our branded swag

• Referral bonuses - invite your friends and get paid for it!

• Employee Assistance Program to support your mental health and wellbeing

• CEO Book Club where role related e-books are on us

• Fresho Sponsorship program to support your personal interests outside of work

• Paid time off for fertility treatments and generous parental leave policy

Fresho embraces diversity and equal opportunity in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.